Compliance Document Types in Kintsugi
Learn which document types are supported for compliance workflowsUpdated 5 days ago
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Kintsugi's Compliance Documents list holds 30 document types. This article explains what each one is, so you can tell at a glance which row your file belongs in.
You will find the list under Configuration > Compliance Documents, and you need the Owner role to see it. For how to upload, see How to Upload Compliance Documents in Kintsugi.
Guide in Reading this List
Every type is always shown, whether or not you have uploaded anything for it. Nothing in the list is marked required, because what is required depends on the specific registration. Our team will tell you which documents they need from you.
The Files column tells you whether a row holds one document or several:
One means the row holds a single file. Uploading again replaces what is there.
Several means the row can hold more than one document of the same kind, which matters when a registration needs identification or authorization for multiple owners or officers.
Entity formation and registration
Documents that prove your business exists as a legal entity and is authorized to operate.
Document type | What it is | Files |
|---|---|---|
Acquisition Documentation | Paperwork covering a purchase, merger, or transfer of a business, used when the entity registering is not the one that originally operated. | Several |
Articles of Incorporation | The founding document filed with your state or country to create a corporation. | One |
Business Registration Certificate | Official confirmation from a government body that your business is registered. | One |
Certificate of Authority | Authorization to do business in a state or country other than the one where you were formed. | Several |
Certificate of Formation | The founding document used in states that form LLCs and similar entities under this name. | One |
Certificate of Incorporation | Government-issued proof that your corporation was legally formed. | One |
DBA Registration Document | Registration of a trade name your business operates under that differs from its legal name. | Several |
Fictitious Business Name Certificate | A trade name filing, used in jurisdictions that call it a fictitious business name rather than a DBA. | Several |
Foreign Qualification Document | The filing that lets an entity formed in one state operate in another. | Several |
Name Change Documentation | Official record of a change to your registered business name. | Several |
Certificate of Incorporation, Certificate of Formation, and Articles of Incorporation are three separate rows. They are not interchangeable, so upload your document to the row that matches what your jurisdiction actually issued you.
Tax identification
Documents that establish your tax registration numbers.
Document type | What it is | Files |
|---|---|---|
Foreign Tax ID | Documentation of a tax identification number issued outside the country you are registering in. | Several |
IRS 501(c)(3) Determination Letter | The IRS letter confirming your organization's tax-exempt status. | One |
IRS EIN Confirmation Letter | The IRS letter confirming your Employer Identification Number, often referred to as CP 575. | One |
Local Tax Number | Documentation of a tax number issued by a state, province, or local authority. | Several |
Identity and authorization
Identification for owners, officers, and anyone authorized to act for your business. Many jurisdictions ask for identification for more than one person, which is why these rows hold several files.
Document type | What it is | Files |
|---|---|---|
Driver's License | Government-issued photo identification for an owner or officer. | Several |
National ID | A government-issued national identity card. | Several |
Passport | A current passport for an owner, officer, or authorized representative. | Several |
Power of Attorney (POA) | A signed authorization allowing a representative to act for your business with a tax authority. | Several |
Banking
Documents that confirm the bank account your business uses.
Document type | What it is | Files |
|---|---|---|
Bank Account Certificate | A letter or certificate from your bank confirming your account. | One |
Bank Statement | A recent statement for the business account. | Several |
Void Check | A voided or cancelled check showing the account name and number. | One |
Address, premises, and licensing
Documents that prove where your business operates and that it is licensed to do so.
Document type | What it is | Files |
|---|---|---|
Business License | A license or permit to operate issued by a state, city, or other authority. | Several |
Government Letter | Official correspondence from a tax authority or government body about your business. | Several |
Utility Bill | A recent utility bill used as proof of business address. | Several |
Operations and logistics
Documents about how and where your goods move, which some jurisdictions use to establish physical presence or verify sales activity.
Document type | What it is | Files |
|---|---|---|
Customs Documents | Import or export paperwork for goods crossing a border. | Several |
Fulfillment Agreement | Your contract with a third party that stores and ships your goods. | Several |
Marketplace Seller Screenshots | Screenshots of your seller account on a marketplace, used to confirm where and how you sell. | Several |
Sales Reports | Reports of your sales activity, usually for a defined period or jurisdiction. | Several |
Shipping Invoices | Invoices for shipments, used as evidence of where goods were delivered. | Several |
Warehouse Agreement | Your contract for a warehouse or storage facility. | Several |
If you have gathered your documents and want to get them to us, see How to Upload Compliance Documents in Kintsugi.
Need help?
For further concerns, we're always here to help. If you can't find the answer you're looking for, just reach out to us using the chat in the bottom right corner of your screen.
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